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2020 Council Meetings - Agendas and Minutes

Public Question Time during the Election Period (22 September - 24 October 2020)

In accordance with the Election Period Policy, adopted 1 September 2020:

“Agenda papers and minutes of Council and Committee meetings do not require approval by the Chief Executive Officer unless they are printed or published for a wider distribution than normal.

Questions from the gallery during Public Question Time will be considered by the Chair to ensure that they comply with the principles of the Act in relation to the election period and this policy. In accordance with the Governance Rules, the Chair may disallow a question if it breaches the requirements of the Rules.

Council Meetings will continue to take place during the election period. However, the following adjustments will be made to the Agenda:

a. Council will suspend public question time at all Council meetings during the election period. Members of the public will still be able to make written submissions and/or address the Council meeting in relation to items listed on the agenda;

b. Delegates Reports and Notice of Motion will not be allowed where the matter is an Electoral Matter;

c. Councillors will limit their discussion during debate to the topic under consideration and will avoid raising Electoral Matter; and

d. Reports for the consideration of Council will be referred to the CEO for approval before inclusion on the meeting agenda.”

The Election Period Policy can be viewed on the Mount Alexander Shire Council website: https://www.mountalexander.vic.gov.au/Policies

Council Meetings During COVID-19

In response to the coronavirus pandemic, Council Meetings are currently closed to the public; however, to ensure Local Government decision-making can continue and remains transparent, Council meetings are live streamed via YouTube. Search Mount Alexander Shire Council.

To raise a question or a statement at the Council meeting for Public Question Time, write to the Governance Team, Mount Alexander Shire Council, PO Box 185, Castlemaine 3450 VIC, or email governance@mountalexander.vic.gov.au by 12 noon on the day of the meeting.

Council Meetings

Council Meetings are open to the public.

Ordinary Council Meetings are held in the Council Chamber at the Civic Centre (corner of Lyttleton and Lloyd Streets, Castlemaine) and commence at 6.30 pm.

Agendas are made available to the public by the close of business on the Thursday preceding the Meeting, online as separate pdf documents for download and as hard copies from the Civic Centre.

Minutes are available by close of business on the Friday following the Meeting.

Once Minutes are confirmed the Agendas are removed from Council's website, as the full Agenda is available in the Minutes.

Ordinary Meetings of Council:

  • 18 February 2020
  • 17 March 2020
  • 21 April 2020 - Cancelled
  • 19 May 2020
  • 16 June 2020
  • 21 July 2020
  • 18 August 2020
  • 15 September 2020
  • 20 October 2020
  • 17 November 2020
  • 15 December 2020

Filming of Council Meetings

Council live streams Council Meetings via YouTube to increase transparency and remove access to barriers to attendance at the meetings.

The recording equipment focuses on Councillors and aims to avoid filming the public gallery as much as possible. Any visitor to the public gallery should be aware their presence and voice may be recorded.

To view the live stream search for Mount Alexander Shire Council on YouTube, or view from the link to the archive below.

18 February 2020
17 March 2020
21 April 2020 - meeting cancelled
19 May 2020
16 June 2020
21 July 2020
28 July 2020 - Special Meeting of Council
11 August 2020 - Special Meeting of Council
18 August 2020
1 September 2020 - Special Meeting of Council
15 September 2020

Ordinary Meeting of Council - September

Special Meetings of Council

A Special Meeting of Council was held at 5.30pm on Tuesday 28 July to hear public submissions on the Proposed Budget 2020-2021. View the live stream via YouTube in archive above.

A Special Meeting of Council was held at 6pm on Tuesday 11 August 2020 to hear public submissions on Local Law Review. View the live stream via YouTube in archive above.

A Special Meeting of Council will be held at 6.30pm on Tuesday 1 September 2020 - to to consider the adoption of the Schedule 5 Council to Chief Executive Officer Instrument of Delegation, Schedule 6 Council to Staff Instrument of Delegation, Community Assets Committee Instrument of Delegations, Governance Rules (including the Election Period Policy), Public Transparency Policy and the Council Expenses Policy. This can be viewed via YouTube.

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